TareClear, stop retyping work orders into two systems

Every work order below is invented, and Cascade Mechanical Services is not a real company. The field mapping, the confidence on every row and the exceptions are exactly what your own report shows.

Out of sync in this sample

$2,400

1 work order is closed in ServiceTrade and still open in ServiceChannel. Your customer decides you are done from the portal, so that work cannot be invoiced yet. That is the NTE value sitting on them.

Statuses disagree

No job in ServiceTrade

Out of sync total

Every count above is read from your own files. Nothing is estimated. The subscription runs this same check against your forwarded portal email and puts each item in front of a coordinator every morning, most expensive first.

ServiceChannel to ServiceTrade · Cascade Mechanical Services

10 WOs analyzed · 140 duplicated actions · 70 safely automatable · 70 need a person

WOs analyzed

140

Duplicated actions

Safely automatable

Need a person

Assuming a $26.00/hr coordinator wage and 400 work orders a month. Adjust both further down the page and every number here moves with it.

Every field, and which ones are retyped

Change any row that does not match your systems. The headline above and the cost below recalculate the moment you do.

Field	Your ServiceChannel field	Confidence	Status	Verdict
Work order number	WO #	98%	DUP
PO number	Customer PO	81%	DUP
Customer	Customer	95%	DUP
Site	Location	93%	DUP
Store number	Store #	90%	DUP
Site address	Service Address	68%	DUP
Trade	Trade	91%	DUP
Priority	Priority	84%	DUP
NTE	NTE	42%	MISS	excluded from every total
Problem description	Problem Description	77%	DUP
Status	WO Status	89%	MAP
Created	Date Created	96%	MAP
Scheduled	Scheduled Date	88%	DUP
SLA due	Response Due	71%	DUP
Completed	Date Completed	86%	DUP
Technician	Assigned Tech	79%	DUP
Equipment	Asset Tag	55%	MISS	excluded from every total
Site phone	Site Phone	64%	DUP
Resolution notes	not on your portal	35%	MISS	excluded from every total

Safely automatable, 7

Work order number
Customer
Site
Store number
Trade
Scheduled
Completed

Needs a person, 7

These fields are retyped by a person, and the match is not certain enough to write for you. You check them once instead of finding a wrong value later.

PO number
Site address
Priority
Problem description
SLA due
Technician
Site phone

Left out on purpose, 3

Below 60% confidence, a field lands here instead of in the totals above.

NTEYour NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.42% confidence
EquipmentEquipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.55% confidence
Resolution notes"Tech Notes" only appears on the FSM side. No counterpart was found on the portal side.35% confidence

Work order detail

What we read out of your file, side by side with the matching job, and what TareClear would have done with it.

WO-88401 · Dollar General Store #4021matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88401	WO-88401	OK
PO number	PO-51029	PO-51029	OK
Customer	Dollar General	Dollar General	OK
Site	Store #4021	Store #4021	OK
Store number	4021	4021	OK
Site address	1180 Voss Pkwy, Colorado Springs, CO	1180 Voss Pkwy, Colorado Springs, CO	OK
Trade	HVAC	HVAC	OK
Priority	Urgent	Urgent	OK
NTE	$650.00	not in this export	MISS
Problem description	Rooftop unit not cooling, tenant reports 82F on sales floor.	Rooftop unit not cooling, tenant reports 82F on sales floor.	OK
Status	Completed	Completed	OK
Created	2026-08-01	2026-08-01	OK
Scheduled	2026-08-02	2026-08-02	OK
SLA due	2026-08-03	2026-08-03	OK
Completed	2026-08-02	2026-08-02	OK
Technician	R. Alvarez	R. Alvarez	OK
Equipment	RTU-3	not in this export	MISS
Site phone	(719) 555-0148	(719) 555-0148	OK
Resolution notes	not in this export	Replaced failed capacitor on RTU-3 condenser fan motor. Verified amp draw and airflow after restart.	MISS

What TareClear would have done

Read "WO #": WO-88401
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51029
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Dollar General
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #4021
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 4021
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 1180 Voss Pkwy, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": HVAC
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Urgent
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Rooftop unit not cooling, tenant reports 82F on sales floor.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": Completed
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-01
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-02
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-03
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Date Completed": 2026-08-02
Matched to "Completed Date" in ServiceTrade (86% confidence)
Written automatically. No one has to touch this.
Read "Assigned Tech": R. Alvarez
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0148
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.
"Tech Notes" only exists in ServiceTrade. "Tech Notes" only appears on the FSM side. No counterpart was found on the portal side.

WO-88407 · Advance Auto Parts Store #6193matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88407	WO-88407	OK
PO number	PO-51044	PO-51044	OK
Customer	Advance Auto Parts	Advance Auto Parts	OK
Site	Store #6193	Store #6193	OK
Store number	6193	6193	OK
Site address	402 N Academy Blvd, Colorado Springs, CO	402 N Academy Blvd, Colorado Springs, CO	OK
Trade	Refrigeration	Refrigeration	OK
Priority	Emergency	Emergency	OK
NTE	$2,400.00	not in this export	MISS
Problem description	Walk-in cooler compressor tripping breaker, product at risk.	Walk-in cooler compressor tripping breaker, product at risk.	OK
Status	In progress	Completed	DUP
Created	2026-08-03	2026-08-03	OK
Scheduled	2026-08-03	2026-08-03	OK
SLA due	2026-08-03	2026-08-03	OK
Completed	not in this export	2026-08-04	MISS
Technician	D. Okafor	D. Okafor	OK
Equipment	COMP-1B	not in this export	MISS
Site phone	(719) 555-0177	7195550177	DUP
Resolution notes	not in this export	Replaced start capacitor and cleaned condenser coils. Compressor amp draw back in range.	MISS

What TareClear would have done

Read "WO #": WO-88407
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51044
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Advance Auto Parts
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #6193
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 6193
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 402 N Academy Blvd, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": Refrigeration
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Emergency
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Walk-in cooler compressor tripping breaker, product at risk.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": In progress
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-03
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-03
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-03
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Assigned Tech": D. Okafor
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0177
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.
"Tech Notes" only exists in ServiceTrade. "Tech Notes" only appears on the FSM side. No counterpart was found on the portal side.

WO-88412 · Meridian Foods Store #112matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88412	WO-88412	OK
PO number	PO-51050	PO-51050	OK
Customer	Meridian Foods	Meridian Foods	OK
Site	Store #112	Store #112	OK
Store number	112	112	OK
Site address	88 Meridian Way, Fountain, CO	88 Meridian Way, Fountain, CO	OK
Trade	Plumbing	Plumbing	OK
Priority	Routine	Routine	OK
NTE	$300.00	not in this export	MISS
Problem description	Slow drain in back room mop sink.	Slow drain in back room mop sink.	OK
Status	Open	Scheduled	DUP
Created	2026-08-04	2026-08-04	OK
Scheduled	2026-08-08	2026-08-08	OK
SLA due	2026-08-11	2026-08-11	OK
Technician	M. Petrov	M. Petrov	OK
Equipment	N/A	not in this export	MISS
Site phone	(719) 555-0112	(719) 555-0112	OK

What TareClear would have done

Read "WO #": WO-88412
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51050
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Meridian Foods
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #112
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 112
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 88 Meridian Way, Fountain, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": Plumbing
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Routine
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Slow drain in back room mop sink.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": Open
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-04
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-08
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-11
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Assigned Tech": M. Petrov
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0112
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.

WO-88419 · Dollar General Store #4118matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88419	WO-88419	OK
PO number	PO-51061	PO-51061	OK
Customer	Dollar General	Dollar General	OK
Site	Store #4118	Store #4118	OK
Store number	4118	4118	OK
Site address	760 W Fillmore St, Colorado Springs, CO	760 W Fillmore St, Colorado Springs, CO	OK
Trade	Electrical	Electrical	OK
Priority	Urgent	Urgent	OK
NTE	$850.00	not in this export	MISS
Problem description	Half the sales floor lighting is out.	Half the sales floor lighting is out.	OK
Status	Completed	In progress	DUP
Created	2026-08-05	2026-08-05	OK
Scheduled	2026-08-06	2026-08-06	OK
SLA due	2026-08-07	2026-08-07	OK
Completed	2026-08-06	not in this export	MISS
Technician	R. Alvarez	R. Alvarez	OK
Equipment	PANEL-A	not in this export	MISS
Site phone	(719) 555-0163	(719) 555-0163	OK

What TareClear would have done

Read "WO #": WO-88419
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51061
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Dollar General
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #4118
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 4118
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 760 W Fillmore St, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": Electrical
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Urgent
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Half the sales floor lighting is out.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": Completed
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-05
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-06
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-07
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Date Completed": 2026-08-06
Matched to "Completed Date" in ServiceTrade (86% confidence)
Written automatically. No one has to touch this.
Read "Assigned Tech": R. Alvarez
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0163
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.

WO-88424 · Meridian Foods Store #118matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88424	WO-88424	OK
PO number	PO-51070	PO-51070	OK
Customer	Meridian Foods	Meridian Foods	OK
Site	Store #118	Store #118	OK
Store number	118	118	OK
Site address	212 S Circle Dr, Colorado Springs, CO	212 S Circle Dr, Colorado Springs, CO	OK
Trade	HVAC	HVAC	OK
Priority	Routine	Routine	OK
NTE	$500.00	not in this export	MISS
Problem description	Annual filter change and belt inspection.	Annual filter change and belt inspection.	OK
Status	Completed	Completed	OK
Created	2026-08-06	2026-08-06	OK
Scheduled	2026-08-09	2026-08-09	OK
SLA due	2026-08-13	2026-08-13	OK
Completed	2026-08-09	2026-08-09	OK
Technician	D. Okafor	D. Okafor	OK
Equipment	RTU-1	not in this export	MISS
Site phone	(719) 555-0119	(719) 555-0119	OK
Resolution notes	not in this export	Filters changed, belts inspected and tensioned, condensate line flushed.	MISS

What TareClear would have done

Read "WO #": WO-88424
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51070
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Meridian Foods
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #118
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 118
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 212 S Circle Dr, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": HVAC
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Routine
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Annual filter change and belt inspection.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": Completed
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-06
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-09
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-13
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Date Completed": 2026-08-09
Matched to "Completed Date" in ServiceTrade (86% confidence)
Written automatically. No one has to touch this.
Read "Assigned Tech": D. Okafor
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0119
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.
"Tech Notes" only exists in ServiceTrade. "Tech Notes" only appears on the FSM side. No counterpart was found on the portal side.

WO-88430 · Advance Auto Parts Store #6201matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88430	WO-88430	OK
PO number	PO-51082	PO-51082	OK
Customer	Advance Auto Parts	Advance Auto Parts	OK
Site	Store #6201	Store #6201	OK
Store number	6201	6201	OK
Site address	5030 N Nevada Ave, Colorado Springs, CO	5030 N Nevada Ave, Colorado Springs, CO	OK
Trade	Plumbing	Plumbing	OK
Priority	Urgent	Urgent	OK
NTE	$700.00	not in this export	MISS
Problem description	Restroom toilet running continuously, water bill concern.	Restroom toilet running continuously, water bill concern.	OK
Status	Completed	Completed	OK
Created	2026-08-07	2026-08-07	OK
Scheduled	2026-08-07	2026-08-07	OK
SLA due	2026-08-08	2026-08-08	OK
Completed	2026-08-07	2026-08-07	OK
Technician	M. Petrov	M. Petrov	OK
Equipment	N/A	not in this export	MISS
Site phone	(719) 555-0184	not in this export	MISS
Resolution notes	not in this export	Replaced worn flapper and fill valve on restroom toilet.	MISS

What TareClear would have done

Read "WO #": WO-88430
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51082
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Advance Auto Parts
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #6201
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 6201
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 5030 N Nevada Ave, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": Plumbing
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Urgent
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Restroom toilet running continuously, water bill concern.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": Completed
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-07
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-07
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-08
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Date Completed": 2026-08-07
Matched to "Completed Date" in ServiceTrade (86% confidence)
Written automatically. No one has to touch this.
Read "Assigned Tech": M. Petrov
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0184
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.
"Tech Notes" only exists in ServiceTrade. "Tech Notes" only appears on the FSM side. No counterpart was found on the portal side.

WO-88433 · Dollar General Store #4021matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88433	WO-88433	OK
PO number	PO-51091	PO-51091	OK
Customer	Dollar General	Dollar General	OK
Site	Store #4021	Store #4021	OK
Store number	4021	4021	OK
Site address	1180 Voss Pkwy, Colorado Springs, CO	1180 Voss Pkwy, Colorado Springs, CO	OK
Trade	Electrical	Electrical	OK
Priority	Emergency	Emergency	OK
NTE	$1,200.00	not in this export	MISS
Problem description	Exterior sign transformer sparking, store closed the entrance.	Exterior sign transformer sparking, store closed the entrance.	OK
Status	Open	In progress	DUP
Created	2026-08-08	2026-08-08	OK
Scheduled	2026-08-08	2026-08-08	OK
SLA due	2026-08-08	2026-08-08	OK
Technician	R. Alvarez	R. Alvarez	OK
Equipment	SIGN-XFMR	not in this export	MISS
Site phone	(719) 555-0148	(719) 555-0148	OK

What TareClear would have done

Read "WO #": WO-88433
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51091
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Dollar General
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #4021
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 4021
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 1180 Voss Pkwy, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": Electrical
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Emergency
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Exterior sign transformer sparking, store closed the entrance.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": Open
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-08
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-08
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-08
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Assigned Tech": R. Alvarez
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0148
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.

WO-88438 · Meridian Foods Store #124matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88438	WO-88438	OK
PO number	PO-51103	PO-51103	OK
Customer	Meridian Foods	Meridian Foods	OK
Site	Store #124	Store #124	OK
Store number	124	124	OK
Site address	930 Tutt Blvd, Colorado Springs, CO	930 Tutt Blvd, Colorado Springs, CO	OK
Trade	Refrigeration	Refrigeration	OK
Priority	Urgent	Urgent	OK
NTE	$3,100.00	not in this export	MISS
Problem description	Case lineup running warm across dairy and deli.	Case lineup running warm across dairy and deli.	OK
Status	Completed	Completed	OK
Created	2026-08-09	2026-08-09	OK
Scheduled	2026-08-10	2026-08-10	OK
SLA due	2026-08-11	2026-08-11	OK
Completed	2026-08-10	2026-08-10	OK
Technician	D. Okafor	D. Okafor	OK
Equipment	RACK-2	not in this export	MISS
Site phone	(719) 555-0130	(719) 555-0130	OK
Resolution notes	not in this export	Cleaned condenser coils and recharged refrigerant on case lineup RACK-2.	MISS

What TareClear would have done

Read "WO #": WO-88438
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51103
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Meridian Foods
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #124
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 124
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 930 Tutt Blvd, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": Refrigeration
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Urgent
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Case lineup running warm across dairy and deli.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": Completed
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-09
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-10
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-11
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Date Completed": 2026-08-10
Matched to "Completed Date" in ServiceTrade (86% confidence)
Written automatically. No one has to touch this.
Read "Assigned Tech": D. Okafor
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0130
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.
"Tech Notes" only exists in ServiceTrade. "Tech Notes" only appears on the FSM side. No counterpart was found on the portal side.

WO-88442 · Advance Auto Parts Store #6188matched

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88442	WO-88442	OK
PO number	PO-51115	PO-51115	OK
Customer	Advance Auto Parts	Advance Auto Parts	OK
Site	Store #6188	Store #6188	OK
Store number	6188	6188	OK
Site address	3660 Austin Bluffs Pkwy, Colorado Springs, CO	3660 Austin Bluffs Pkwy, Colorado Springs, CO	OK
Trade	HVAC	HVAC	OK
Priority	Routine	Routine	OK
NTE	$450.00	not in this export	MISS
Problem description	Thermostat unresponsive in the parts counter area.	Thermostat unresponsive in the parts counter area.	OK
Status	Completed	Completed	OK
Created	2026-08-10	2026-08-10	OK
Scheduled	2026-08-12	2026-08-12	OK
SLA due	2026-08-15	2026-08-15	OK
Completed	2026-08-12	2026-08-12	OK
Technician	M. Petrov	M. Petrov	OK
Equipment	TSTAT-4	not in this export	MISS
Site phone	(719) 555-0155	(719) 555-0155	OK
Resolution notes	not in this export	Replaced dead batteries and reset thermostat TSTAT-4 program.	MISS

What TareClear would have done

Read "WO #": WO-88442
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51115
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Advance Auto Parts
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #6188
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 6188
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 3660 Austin Bluffs Pkwy, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": HVAC
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Routine
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Thermostat unresponsive in the parts counter area.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": Completed
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-10
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-12
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-15
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Date Completed": 2026-08-12
Matched to "Completed Date" in ServiceTrade (86% confidence)
Written automatically. No one has to touch this.
Read "Assigned Tech": M. Petrov
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0155
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.
"Tech Notes" only exists in ServiceTrade. "Tech Notes" only appears on the FSM side. No counterpart was found on the portal side.

WO-88447 · Dollar General Store #4205no job in ServiceTrade yet

Field	Portal, what we read	FSM, what we read	Status
Work order number	WO-88447	not in this export	MISS
PO number	PO-51126	not in this export	MISS
Customer	Dollar General	not in this export	MISS
Site	Store #4205	not in this export	MISS
Store number	4205	not in this export	MISS
Site address	2545 International Cir, Colorado Springs, CO	not in this export	MISS
Trade	Plumbing	not in this export	MISS
Priority	Urgent	not in this export	MISS
NTE	$980.00	not in this export	MISS
Problem description	Water heater in break room not producing hot water.	not in this export	MISS
Status	In progress	not in this export	MISS
Created	2026-08-11	not in this export	MISS
Scheduled	2026-08-12	not in this export	MISS
SLA due	2026-08-13	not in this export	MISS
Technician	Unassigned	not in this export	MISS
Equipment	WH-1	not in this export	MISS
Site phone	(719) 555-0171	not in this export	MISS

What TareClear would have done

Read "WO #": WO-88447
Matched to "Job Number" in ServiceTrade (98% confidence)
Written automatically. No one has to touch this.
Read "Customer PO": PO-51126
Matched to "PO Ref" in ServiceTrade (81% confidence)
Flagged for a person. PO numbers sometimes carry a dash your FSM strips out, so a person should confirm the match.
Read "Customer": Dollar General
Matched to "Customer Name" in ServiceTrade (95% confidence)
Written automatically. No one has to touch this.
Read "Location": Store #4205
Matched to "Location Name" in ServiceTrade (93% confidence)
Written automatically. No one has to touch this.
Read "Store #": 4205
Matched to "Location Code" in ServiceTrade (90% confidence)
Written automatically. No one has to touch this.
Read "Service Address": 2545 International Cir, Colorado Springs, CO
Matched to "Job Address" in ServiceTrade (68% confidence)
Flagged for a person. Suite numbers are formatted differently in each system, so a person should check the match before you count on it.
Read "Trade": Plumbing
Matched to "Service Line" in ServiceTrade (91% confidence)
Written automatically. No one has to touch this.
Read "Priority": Urgent
Matched to "Job Priority" in ServiceTrade (84% confidence)
Flagged for a person. ServiceChannel uses four priority levels and ServiceTrade uses three, so the mapping is close but not exact.
Left "NTE" out. Your NTE field has no counterpart in the ServiceTrade record. We are not guessing where it goes.
Read "Problem Description": Water heater in break room not producing hot water.
Matched to "Job Description" in ServiceTrade (77% confidence)
Flagged for a person. The problem description is free text and gets reworded between systems, so a person should skim it.
Read "WO Status": In progress
Matched to "Job Status" in ServiceTrade (89% confidence)
Written automatically. No one has to touch this.
Read "Date Created": 2026-08-11
Matched to "Created Date" in ServiceTrade (96% confidence)
Written automatically. No one has to touch this.
Read "Scheduled Date": 2026-08-12
Matched to "Scheduled Start" in ServiceTrade (88% confidence)
Written automatically. No one has to touch this.
Read "Response Due": 2026-08-13
Matched to "SLA Due" in ServiceTrade (71% confidence)
Flagged for a person. SLA due dates sometimes shift after the work order is accepted, so a person should confirm the date still matches.
Read "Assigned Tech": Unassigned
Matched to "Technician" in ServiceTrade (79% confidence)
Flagged for a person. Technician names are sometimes abbreviated in ServiceTrade, so a person should confirm it is the same tech.
Left "Asset Tag" out. Equipment tags in ServiceChannel don't match anything in your ServiceTrade asset list yet. Left out rather than guessed.
Read "Site Phone": (719) 555-0171
Matched to "Contact Phone" in ServiceTrade (64% confidence)
Flagged for a person. Site contact phone numbers land in a notes field about half the time, so a person should confirm it landed in the right spot.

Monthly cost of the duplicate work

Coordinator wage, per hour

$26.00/hr

Work orders per month

6.7

Hours a month

$173

Cost a month

$2,080

Cost a year

Retyping alone does not clear the $500/month subscription at 400 work orders a month. It clears at about 1,160. Below that, the case rests on the out-of-sync work orders above, and if those are not real for you either, don't buy it.

If we can't find enough duplicate work to justify the subscription, we'll tell you not to buy it.

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